Support request

Every effort will be made to provide financial support to participants who have no alternative source of funding. Preference will be given to graduate students, recent PhDs, and underrepresented groups. Please notice that funds are limited. We encourage participants to seek inexpensive options regarding their travel and lodging expenses.

In order to request support, please register, and indicate that you are requesting funding. Participants requesting funding must register no later than February 10, 2018. We will contact participants on February 13, 2018, to inform whether their request for support has been approved. 

In case your request for financial support is approved, please print and complete the support form and return it — along with the required documentation listed below — to Marcelo Disconzi by email or postal mail, no later than April 15, 2018.

Please be advised that according to U.S. immigration laws, individuals who enter the U.S. and wish to be reimbursed for travel-related expenses should enter on an F-1, B-1/B-2, WB/WT, or J-1 visa; however, certain limitations pertaining to reimbursements apply. We advise you to contact your local U.S. embassy or U.S. consulate to inquire which visa rules (pertaining to reimbursements) apply to your country.

Reimbursement checks will be mailed after the workshop is over. Due to the University requirements for processing these, it is not possible to provide any reimbursement checks during the workshop.

EMAIL:

marcelo.disconzi@vanderbilt.edu

POSTAL MAIL:

Marcelo Disconzi

1326 Stevenson Center, Vanderbilt University

Nashville, TN 37240

U.S.A.

Important:

If you are a non-U.S. resident, you will be required to fill in Vanderbilt’s online Business Visitor Questionnaire (BVQ) before you can be reimbursed. In the BVQ, please provide these answers to the following questions

Purpose of visit to Vanderbilt: Visiting for Other Purpose (explain below: enter “attending the 2018 Shanks Workshop on Mathematical Aspects of Fluid Dynamics.”)
Vanderbilt Department you will visit: Mathematics
Department Contact Name: KT Griffis
Department Contact Email Address: katherine.e.griffis@vanderbilt.edu
Checkboxes: Travel Costs Reimbursements

For information regarding visa requirements, click here.

Reimbursement Procedures.

The following reimbursement procedures must be followed by those whose requests for support have been approved. Copies of the following must be provided:

1. All receipts for which you are requesting reimbursement. Note: you must use a U.S. flag carrier on at least one portion of your flight. Note: if you booked your flight using Expedia, log into your account and print a copy of the receipt showing the last four digits of your credit card. Print also a copy of the itinerary.

2. Forms W-9 (U.S. citizens and residents) or W-8BEN (non-U.S. residents).

Non-U.S. residents must also provide copies of:

3. Passport

4. U.S. visa

5. I-94 form. You can get a copy of your I-94 at the Department of Homeland Security website.

6. DS-2019 / formerly IAP-66 (if you are on a J-1 Visa)