{"id":200,"date":"2018-09-14T17:12:55","date_gmt":"2018-09-14T17:12:55","guid":{"rendered":"https:\/\/my.vanderbilt.edu\/teachingandlearning\/?page_id=200"},"modified":"2026-01-29T16:28:49","modified_gmt":"2026-01-29T16:28:49","slug":"travel","status":"publish","type":"page","link":"https:\/\/my.vanderbilt.edu\/teachingandlearning\/travel\/","title":{"rendered":"Travel Central"},"content":{"rendered":"

\"travel_reimbursement\"<\/a><\/p>\n

Just get back from a trip? Skip to Reimbursement Form here<\/a>!
\nStudent? Find some helpful information here<\/a>!<\/p>\n

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\u2193<\/span><\/span>\u2193<\/span><\/span>\u2193<\/span><\/span>\u00a0TRAVEL TIMELINE<\/strong> \u2193<\/span><\/span>\u2193<\/span><\/span>\u2193<\/span><\/span><\/h5>\n

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TRAVEL TIMELINE BREAKDOWN<\/strong><\/h5>\n

\ud83d\udea8<\/span><\/span>\ud83d\udea8<\/span><\/span>Before making any travel purchases, you MUST receive the relevant approval(s).<\/strong><\/em>\ud83d\udea8<\/span><\/span><\/strong>\ud83d\udea8<\/span><\/span><\/strong>
\n<\/strong><\/em>\ud83d\udea8<\/span><\/span><\/strong>\ud83d\udea8<\/span><\/span><\/strong>Unapproved travel purchases will NOT be reimbursed.<\/strong><\/em>\ud83d\udea8<\/span><\/span><\/strong>\ud83d\udea8<\/span><\/span><\/strong><\/p>\n

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Review the University’s <\/strong><\/a>Travel Policy and Procedures<\/a><\/strong>!<\/span><\/p>\n

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Fill out a<\/strong> Travel Authorization Form<\/strong>:<\/span><\/p>\n

A copy of this form can also be found at the DTL Brightspace page<\/strong>.<\/a><\/p>\n

(Attach relevant files\/letters at the end of this form)<\/em><\/p>\n

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NOTE: In order to be reimbursed, Airfare MUST be booked through Vanderbilt’s partnered travel agency, World Travel Service (WTS), by means of the Concur portal in Oracle. Vanderbilt University users can access Concur via the link on the VU logins webpage: https:\/\/www.vanderbilt.edu\/logins\/<\/a>.\u00a0 This brings VU users to the logins screen where you select Oracle, input your VUnet ID and Password, and securely login to the Concur site via the Oracle tiles. For more complex travel plans, you may contact WTS directly (800-526-1412) and ask for a VU representative. <\/span><\/strong><\/p>\n

**If you have a flight credit, please make sure to use it before it expires by calling WTS directly. It has to be used on a flight that takes place BEFORE the flight credit expiration date.**<\/span><\/em><\/p>\n

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HOTEL & LODGING INFO<\/strong><\/h4>\n