Every effort will be made to provide financial support to participants who have no alternative source of funding. Preference will be given to graduate students, recent PhDs, and underrepresented groups. Please notice that funds are limited. We encourage participants to seek inexpensive options regarding their travel and lodging expenses.
In order to request support, please register and indicate in the form that you are requesting financial support. Preference will be given to those registered prior to August 1st, 2017. We will contact participants on August 3rd, 2017, to inform whether their request for support has been approved.
In case your request for financial support is approved, you need to submit this form along with the required documentation listed below. US citizens also must fill out the questionnaire at:
(Enter the following information. Business type: individual; accept purchase orders: no; D/B/A: leave blank; FEI/EIN: leave blank.)
All forms and and receipts must be returned to Joe Fu by email (firstname.lastname@example.org) no later than September 10, 2017. Alternatively, participants are strongly encouraged to turn in their forms and receipts to Joe on August 26 during the conference.
Please be advised that according to U.S. immigration laws, individuals who enter the U.S. and wish to be reimbursed for travel-related expenses should enter on an F-1, B-1/B-2, WB/WT, or J-1 visa; however, certain limitations pertaining to reimbursements apply. We advise you to contact your local U.S. embassy or U.S. consulate to inquire which visa rules (pertaining to reimbursements) apply to your country.
Reimbursement checks will be mailed after the workshop is over. Due to the University requirements for processing these, it is not possible to provide any reimbursement checks during the event.
For information regarding visa requirements, click here.
The following reimbursement procedures must be followed by those whose requests for support have been approved. Copies of the following must be provided:
1. All receipts for which you are requesting reimbursement. Note: you must use a U.S. flag carrier on at least one portion of your flight. Note: if you booked your flight using Expedia, log into your account and print a copy of the receipt showing the last four digits of your credit card. Print also a copy of the itinerary.
Non-U.S. residents must also provide copies of:
3. U.S. visa
4. I-94 form. You can get a copy of your I-94 at the Department of Homeland Security website.
5. DS-2019 / formerly IAP-66 (if you are on a J-1 Visa)