Note on air travel: Our funding sponsor requires that those receiving support for air travel fly roundtrip on a U.S. flag airline if at all possible.

Reimbursement procedures: If your request for support has been approved, please proceed as follows.

• If you are a non-U.S. resident please fill out the online Business Visitor Questionnaire (BVQ) before arriving.
• At the conference please ask at the registration desk for the necessary forms that you must complete in order to report your expenses and receive your reimbursement.
• We will need original and detailed receipts for all expenses. Receipts must indicate method of payment (including last four digits of card number for credit/debit card payments).
• Reimbursement checks will be mailed after the conference is over. Due to the University requirements for processing these, it is not possible to provide any reimbursement checks during the conference.
• Please note that Vanderbilt University may be required to withhold U.S. income tax from your reimbursement.

Support Request Form