Skip to main content

Support Requests

We hope to be able to assist students, postdoctoral and other young attendees, women, and underrepresented minorities, who must pay a substantial portion of their travel costs. Those participants who expect to be in need of support are encouraged to apply by downloading this support form, and mailing it to the indicated address by March 31, 2023.

Please note that we cannot provide any funds in advance of the meeting. You will have to buy your ticket yourself, and if we are able to provide some support to you, we will reimburse you only after the meeting. However, we may be able to pay (part or all of) your room costs directly to the hotel. We may ask you to share a room.

Support amounts, if any, will be based on need. We will decide about travel awards and send applicants a notification no later than April 8, 2023.

Childcare resources and childcare financial support. The organizers will offer childcare grants of up to $250 per person to help with childcare-related expenses for participants with children. The organizing committee will provide a list of childcare/drop-in-daycare providers in the area of the meeting. For more information, please contact the organizers.

Reimbursement procedures. If your request for support has been approved, please proceed as follows.

  • If you are a non-U.S. resident please fill out the online Business Visitor Questionnaire (BVQ) before arriving.
  • At the conference please ask at the registration desk for the necessary forms that you must complete in order to report your expenses and receive your reimbursement.
  • We will need original and detailed receipts for all expenses. Receipts must indicate method of payment (including last four digits of card number for credit/debit card payments).
  • Reimbursements will be processed after the conference is over. Due to the University requirements for processing these, it is not possible to provide any reimbursement during the conference.
  • Please note that Vanderbilt University may be required to withhold U.S. income tax from your reimbursement.