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August, 2018

Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?

Aug. 30, 2018—If you are a transaction approver (such as a Financial Unit Manager or Line Manager), you can delegate your approval responsibilities for specified transaction types to another user while you are out of the office using the BPM Worklist.  Note that members of an approval group need not delegate their approvals to another person, as the other members of...

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Report Updates: Prompts and Data Added to HCM Costing Allocation Plan and Detail Reports

Aug. 21, 2018—Additional updates have been made to the following HCM reports available in the Departmental Playbook that allow HCM Specialists and Data Analysts to run the reports using additional prompts: HCM Assignment Cost Allocation Plan COA and POET prompts added Project PI added HCM Element Cost Allocation Plan COA & POET prompts added Project PI added HCM Costing...

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Report Updates: New Columns Added to Budget vs Actual Reports

Aug. 21, 2018—The Budget vs. Actual reports available through the Departmental Playbook have now been updated to include both Month-to-Date and Year-to-Date columns and variances.

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New Report: HCM Cost Allocation Plan Labor Forecast

Aug. 21, 2018—A new HCM Cost Allocation Plan Labor Forecast report has been created and added to the Departmental Playbook.  This report is designed to assist HCM Specialists, Data Analysts and Business Unit/Entity Approvers with analyzing and managing labor charges by providing a monthly forecast amount and remaining time period for faculty, staff and students charged to a specific...

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New Process: Approving Invoices for Payment (in lieu of Receiving in My Receipts)

Aug. 7, 2018—Vanderbilt Finance has introduced an updated process for confirming that goods/services have been received, effective August 6, 2018.  The purpose of this change is to provide a consistent process for non-catalog purchases with increased departmental visibility and control over payment of the related invoices. What has changed? Procurement Requesters will now be notified (via both email...

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Reporting Update: New Prompt for Account Type and Other Updates

Aug. 6, 2018—The following updates have recently been implemented to improve financial and transaction reports in the Departmental Playbook: (1) New Prompt for Account Type In order for users to quickly isolate income statement and balance sheet accounts, a prompt for Account Type has been added to the following reports: GL Journal Transactions GL Subledger Transactions GL Account...

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New Process: Searching for and Requesting a New Supplier

Aug. 6, 2018—Vanderbilt Finance has introduced an updated process for requesting new suppliers in Oracle Cloud, effective July 23, 2018.  The purpose of this change is to decrease the overall time required to process purchase orders and non-PO payment requests for new suppliers. What has changed? Procurement Requesters will now register a new supplier in advance of...

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Updated Contacts: Purchasing & Payment Services

Aug. 6, 2018—The Purchasing & Payment Services team has updated their support email addresses in order to simplify the options for users who need to contact them with questions. The new contact emails are listed in the table below and available on the SkyVU Support page: What will happen to the prior email addresses? The transition to...

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