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Updated: General Expenses Template

May. 15, 2018—The VU General Expenses template is used for most expense reports, so we’ve renamed it General Expenses and moved it up to the top of the list.  You should select General Expenses for all expense reimbursements other than expenses for relocation to Vanderbilt.    

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New: Direct Links in Oracle Cloud

May. 14, 2018—Users can now access other applications from within the Oracle Cloud Navigator or Springboard. All employees will have links for Benefit Express, Fidelity and Concur Travel available, and other links will be available based on your individual roles and responsibilities.   To personalize the icons that display on your Home Screen, click the Springboard icon.  You can then select up to 16 items to be...

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Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?

Jul. 1, 2019—Users who will be out of the office can delegate approval responsibilities to another user while you are out of the office using the Worklist. Users who should consider delegation include Financial Unit Managers (for purchasing and expense transactions), Line Managers (for time cards) and Procurement Requesters (for invoice approvals). Steps: Click the Notifications bell. Select...

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Advanced Search and Save Options in Oracle Cloud

Jun. 18, 2019—Most search sections within Oracle Cloud offer the following features: Advanced Search The Advanced search option allows users to choose options other than “starts with” for their search parameters.  Options are displayed in the screen shot below and allow for users to narrow or expand their options as desired.   Saved Search The Save option allows users...

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Updated Functionality: Automated Position Numbers in Core HR

Jun. 3, 2019—Updated functionality for position numbers to be automatically assigned has been enabled in Oracle HCM as of June 1st, eliminating the process of manually obtaining and entering position numbers when creating new positions.   Automated Position Numbering Position numbers are now automatically assigned during the process of creating a new position.  The below image provides a sample of the...

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New Oracle Cloud Feature: Quick Actions

Feb. 19, 2019—A new feature called Quick Actions is now available on the home screen in Oracle following the Oracle Cloud upgrade during the weekend of February 15-16. Many Employee, Manager and HCM activities that required selections from multiple menu options are now available with fewer clicks.   Getting Started A few quick actions are listed for...

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Preparing for Oracle Update 19A: Enhanced User Interface

Feb. 14, 2019—Vanderbilt’s Oracle Cloud environment will undergo our next quarterly upgrade the weekend of February 15-16, and after this update, the Home Screen will have a new layout with additional features.   Why is the Oracle Cloud Home Screen changing? The update to the Home Screen layout is a necessary component of this quarterly upgrade to...

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Departmental Playbook: February 2019 Updates

Feb. 5, 2019—In an effort to streamline the information in the Departmental Playbook reporting dashboard, we will be making the following improvements over the coming week:   PPM Project Budget vs. Actual A new PPM Project Budget vs. Actual reports was introduced during the fall to provide users with multiple options for comparing budget and actual data...

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Updated Business Travel & Expense Policy

Feb. 5, 2019—The Finance team has recently updated the Travel & Business Expense Policy with a simplified format and a few policy updates. Key changes that may impact your area include: Rental Vehicles All tolls, fuel, GPS and parking fees incurred while travelling for business are allowable expenses.  As a result, users may opt into prepaid gas and other services...

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Subscribe to the New VU Consolidated Administrative Dates Calendar

Dec. 19, 2018—The Process and Systems Optimization (SkyVU) Team is pleased to announce the addition of a new VU Consolidated Administrative Calendar.  This calendar includes important dates such as: Month-end close dates; HCM Transaction deadlines; User Group meeting dates and locations. Calendar Subscription You can subscribe to this calendar so that it is visible in your own Outlook...

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Transaction Approvals during the Winter Break

Dec. 19, 2018—The five-day escalation period remains in place during the winter break, allowing continued support of areas conducting research and other business during this period. In the event that a transaction is submitted during the break, approvers will continue to receive notifications through email and your worklist and have the option to either: Reject the transaction to return...

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Purchases, Payments and Shipments during the Winter Break

Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...

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