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Updates to the Travel and Expense Policy effective January 1, 2020

Dec. 13, 2019—Finance has clarified a number of items in the Travel & Expense policy and will publish the updated policy, effective January 1, 2020, on the Policies webpage.   The following summarizes the key updates: Safety, Security, and Insurance Rental Vehicles: Domestic – Drivers should decline auto liability coverage and collision damage waiver for domestic car...

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Deliveries during the Winter Break

Dec. 13, 2019—As a reminder, FedEx, UPS, and local suppliers are advised of Vanderbilt’s closures and will suspend pick-up and delivery during this time as follows: Deliveries will not be made on Saturday, Dec. 21 through Wednesday, Jan. 1 for all locations not listed in the exception table below Delivery services will resume Thursday, Jan. 2  ...

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Ensure your Vanderbilt work email is Primary in Oracle Cloud

Jul. 31, 2019—Oracle notifications and other Oracle-related communications are sent to the primary email address that you indicate within Oracle. To ensure that you receive these communications in your Vanderbilt email, we recommend that your profile designate your Work Email as Primary in your Contact Info. Steps: Log into Oracle Cloud and select the Me tab; Click...

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Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?

Jul. 1, 2019—Users who will be out of the office can delegate approval responsibilities to another user while you are out of the office using the Worklist. Users who should consider delegation include Financial Unit Managers (for purchasing and expense transactions), Line Managers (for time cards) and Procurement Requesters (for invoice approvals). Steps: Click the Notifications bell. Select...

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Advanced Search and Save Options in Oracle Cloud

Jun. 18, 2019—Most search sections within Oracle Cloud offer the following features: Advanced Search The Advanced search option allows users to choose options other than “starts with” for their search parameters.  Options are displayed in the screen shot below and allow for users to narrow or expand their options as desired.   Saved Search The Save option allows users...

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Updated Functionality: Automated Position Numbers in Core HR

Jun. 3, 2019—Updated functionality for position numbers to be automatically assigned has been enabled in Oracle HCM as of June 1st, eliminating the process of manually obtaining and entering position numbers when creating new positions.   Automated Position Numbering Position numbers are now automatically assigned during the process of creating a new position.  The below image provides a sample of the...

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New Oracle Cloud Feature: Quick Actions

Feb. 19, 2019—A new feature called Quick Actions is now available on the home screen in Oracle following the Oracle Cloud upgrade during the weekend of February 15-16. Many Employee, Manager and HCM activities that required selections from multiple menu options are now available with fewer clicks.   Getting Started A few quick actions are listed for...

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Preparing for Oracle Update 19A: Enhanced User Interface

Feb. 14, 2019—Vanderbilt’s Oracle Cloud environment will undergo our next quarterly upgrade the weekend of February 15-16, and after this update, the Home Screen will have a new layout with additional features.   Why is the Oracle Cloud Home Screen changing? The update to the Home Screen layout is a necessary component of this quarterly upgrade to...

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Departmental Playbook: February 2019 Updates

Feb. 5, 2019—In an effort to streamline the information in the Departmental Playbook reporting dashboard, we will be making the following improvements over the coming week:   PPM Project Budget vs. Actual A new PPM Project Budget vs. Actual reports was introduced during the fall to provide users with multiple options for comparing budget and actual data...

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Updated Business Travel & Expense Policy

Feb. 5, 2019—The Finance team has recently updated the Travel & Business Expense Policy with a simplified format and a few policy updates. Key changes that may impact your area include: Rental Vehicles All tolls, fuel, GPS and parking fees incurred while travelling for business are allowable expenses.  As a result, users may opt into prepaid gas and other services...

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