Procurement Category
Deliveries during the Winter Break
Dec. 13, 2019—As a reminder, FedEx, UPS, and local suppliers are advised of Vanderbilt’s closures and will suspend pick-up and delivery during this time as follows: Deliveries will not be made on Saturday, Dec. 21 through Wednesday, Jan. 1 for all locations not listed in the exception table below Delivery services will resume Thursday, Jan. 2 ...
Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?
Jul. 1, 2019—Users who will be out of the office can delegate approval responsibilities to another user while you are out of the office using the Worklist. Users who should consider delegation include Financial Unit Managers (for purchasing and expense transactions), Line Managers (for time cards) and Procurement Requesters (for invoice approvals). Steps: Click the Notifications bell. Select...
Transaction Approvals during the Winter Break
Dec. 19, 2018—The five-day escalation period remains in place during the winter break, allowing continued support of areas conducting research and other business during this period. In the event that a transaction is submitted during the break, approvers will continue to receive notifications through email and your worklist and have the option to either: Reject the transaction to return...
Purchases, Payments and Shipments during the Winter Break
Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...
Requisition Update: New Indicator for International Individual Payees
Dec. 3, 2018—The Purchasing & Payment Services Team has been continuing to work on process improvements for non-catalog requisitions. One of these improvements is to add an indicator for international individuals to the Smart Forms. Additional information on this update is available below and in the recording of the November 30th P2P User Group webcast available here. New Indicator...
New Process: Approving Invoices for Payment (in lieu of Receiving in My Receipts)
Aug. 7, 2018—Vanderbilt Finance has introduced an updated process for confirming that goods/services have been received, effective August 6, 2018. The purpose of this change is to provide a consistent process for non-catalog purchases with increased departmental visibility and control over payment of the related invoices. What has changed? Procurement Requesters will now be notified (via both email...
New Process: Searching for and Requesting a New Supplier
Aug. 6, 2018—Vanderbilt Finance has introduced an updated process for requesting new suppliers in Oracle Cloud, effective July 23, 2018. The purpose of this change is to decrease the overall time required to process purchase orders and non-PO payment requests for new suppliers. What has changed? Procurement Requesters will now register a new supplier in advance of...
Updated Contacts: Purchasing & Payment Services
Aug. 6, 2018—The Purchasing & Payment Services team has updated their support email addresses in order to simplify the options for users who need to contact them with questions. The new contact emails are listed in the table below and available on the SkyVU Support page: What will happen to the prior email addresses? The transition to...
Review and Renew Legacy POs before September 2018
Jul. 30, 2018—During December 2017, our conversion process to Oracle Cloud brought over any open, active purchase orders (POs) from the legacy eProcurement and APPO systems. While necessary to continue operations during the initial stages of the transition to Oracle, these ageds POs have limitations in terms of visibility and functionality, and in some cases have resulting in...
Procure-to-Pay Process Changes
Jul. 23, 2018—We are excited to announce some upcoming changes to our Procure-to-Pay processes. Vanderbilt is implementing these updates to decrease processing time for purchase transactions, no-PO payment requests and invoice payments. Details of the timing and impact of these changes are provided in the Info Sheet and FAQ’s: More Information Procurement Requesters should attend the weekly...