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Procurement Category

Transaction Approvals during the Winter Break

Dec. 19, 2018—The five-day escalation period remains in place during the winter break, allowing continued support of areas conducting research and other business during this period. In the event that a transaction is submitted during the break, approvers will continue to receive notifications through email and your worklist and have the option to either: Reject the transaction to return...

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Purchases, Payments and Shipments during the Winter Break

Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...

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Requisition Update: New Indicator for International Individual Payees

Dec. 3, 2018—The Purchasing & Payment Services Team has been continuing to work on process improvements for non-catalog requisitions.  One of these improvements is to add an indicator for international individuals to the Smart Forms. Additional information on this update is available below and in the recording of the November 30th P2P User Group webcast available here.   New Indicator...

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Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?

Aug. 30, 2018—If you are a transaction approver (such as a Financial Unit Manager or Line Manager), you can delegate your approval responsibilities for specified transaction types to another user while you are out of the office using the BPM Worklist.  Note that members of an approval group need not delegate their approvals to another person, as the other members of...

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New Process: Approving Invoices for Payment (in lieu of Receiving in My Receipts)

Aug. 7, 2018—Vanderbilt Finance has introduced an updated process for confirming that goods/services have been received, effective August 6, 2018.  The purpose of this change is to provide a consistent process for non-catalog purchases with increased departmental visibility and control over payment of the related invoices. What has changed? Procurement Requesters will now be notified (via both email...

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New Process: Searching for and Requesting a New Supplier

Aug. 6, 2018—Vanderbilt Finance has introduced an updated process for requesting new suppliers in Oracle Cloud, effective July 23, 2018.  The purpose of this change is to decrease the overall time required to process purchase orders and non-PO payment requests for new suppliers. What has changed? Procurement Requesters will now register a new supplier in advance of...

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Updated Contacts: Purchasing & Payment Services

Aug. 6, 2018—The Purchasing & Payment Services team has updated their support email addresses in order to simplify the options for users who need to contact them with questions. The new contact emails are listed in the table below and available on the SkyVU Support page: What will happen to the prior email addresses? The transition to...

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Review and Renew Legacy POs before September 2018

Jul. 30, 2018—During December 2017, our conversion process to Oracle Cloud brought over any open, active purchase orders (POs) from the legacy eProcurement and APPO systems.  While necessary to continue operations during the initial stages of the transition to Oracle, these ageds POs have limitations in terms of visibility and functionality, and in some cases have resulting in...

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Procure-to-Pay Process Changes

Jul. 23, 2018—We are excited to announce some upcoming changes to our Procure-to-Pay processes.  Vanderbilt is implementing these updates to decrease processing time for purchase transactions, no-PO payment requests and invoice payments. Details of the timing and impact of these changes are provided in the Info Sheet and FAQ’s:   More Information Procurement Requesters should attend the weekly...

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New FAQ: Can I review a copy of the invoice my supplier submits to Payment Services?

Jul. 17, 2018—Procurement Requesters can review invoice information and now, when applicable, view invoice images submitted by our suppliers through the View Life Cycle feature in Oracle Cloud Procurement. To do this, open a requisition from the Manage Requisitions screen in Oracle Cloud Procurement and then: Click the View Life Cycle button at the top of the page (note:...

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