Updated Business Travel & Expense Policy
Feb. 5, 2019—The Finance team has recently updated the Travel & Business Expense Policy with a simplified format and a few policy updates. Key changes that may impact your area include: Rental Vehicles All tolls, fuel, GPS and parking fees incurred while travelling for business are allowable expenses. As a result, users may opt into prepaid gas and other services...
Subscribe to the VU Consolidated Administrative Dates Calendar
Dec. 19, 2018—The VU Consolidated Administrative Calendar includes important dates such as: Month-end close dates; HCM Transaction deadlines; User Group meeting dates and locations. Calendar Subscription You can subscribe to this calendar so that it is visible in your own Outlook calendar using the steps below – instructions are provided for both Windows and Mac. After subscribing, Outlook will...
Transaction Approvals during the Winter Break
Dec. 19, 2018—The five-day escalation period remains in place during the winter break, allowing continued support of areas conducting research and other business during this period. In the event that a transaction is submitted during the break, approvers will continue to receive notifications through email and your worklist and have the option to either: Reject the transaction to return...
Purchases, Payments and Shipments during the Winter Break
Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...
Process and Deadlines for Reporting Holiday Time and Time Off
Dec. 19, 2018—How to record holiday time Eligible biweekly employees must report holiday time off taken as “holiday” during the break in order to receive regular pay during this period. Click here to view a quick demonstration of the process. Employees who work during the holiday break should record “holiday worked” for hours during that period. Employees...
New Feature: Time and Schedule for Managers
Dec. 4, 2018—Introduction to Time and Schedule for Line Managers A new Time and Schedule feature has been added to My Team for all Line Managers. This feature allows line managers to: View the scheduled time and absences for their direct reports; and View time cards for employees within their direct reporting line. To demonstrate these features, consider the...
Requisition Update: New Indicator for International Individual Payees
Dec. 3, 2018—The Purchasing & Payment Services Team has been continuing to work on process improvements for non-catalog requisitions. One of these improvements is to add an indicator for international individuals to the Smart Forms. Additional information on this update is available below and in the recording of the November 30th P2P User Group webcast available here. New Indicator...
Oracle Cloud Expenses: Updated One Card Policy
Nov. 5, 2018—The Vanderbilt One Card Policy has been updated and is now published on our website. This updated policy became effective in October and in particular clarifies the following items regarding appropriate card use: Cardholders must assign at least one Expense Delegate in Oracle. If you have not already done so, please do so now. Card Security (page...
Report Update: New HCM Award Compensation Report and Other Updates
Oct. 2, 2018—New Report: HCM Award Compensation A new HCM Award Compensation report has been created that will allow HCM Specialists, Data Analysts and Approvers to search for and review Award Compensation data for employees by Business Unit, Work Unit, Person Name/Number, Assignment Status and/or Element. Updated Reports The PPM Transaction Detail report has been updated for...
Updated Resource: Payroll Calendar
Sep. 27, 2018—The format of the Payroll Calendar available on the SkyVU website has been updated to include additional information for HCM Specialists, Financial Unit Managers and Grants Managers who process and review payroll-related transactions. The new format includes the following additional information for September 2018 and forward: Timing of fringe calculations; Dates transaction details are loaded...