Oracle Cloud Expenses: Updated One Card Policy
The Vanderbilt One Card Policy has been updated and is now published on our website. This updated policy became effective in October and in particular clarifies the following items regarding appropriate card use:
- Cardholders must assign at least one Expense Delegate in Oracle. If you have not already done so, please do so now.
- Card Security (page 3)
- Allowable and Prohibited purchases (pages 4 & 5)
- Violations that will result in immediate 90 day suspension or termination of card privileges include:
- Card misuse
- Compromising/sharing a One Card
- Failure to report fraudulent activity to US Bank within 30 days of posted date
- Purchasing travel for another Vanderbilt employee on your One Card
- Split transactions
- Unauthorized purchases
- Failure to complete the annual One Card refresher by assigned deadline
- Violations that may result in a 90 day suspension or termination of card privileges include:
- Failure to attach the appropriate supporting documentation for transactions
- Failure to expense transactions within 30 days
- Personal transactions
- Purchases from Vanderbilt e-catalog vendors
- These violations result in the following steps:
- 1st occurrence will result in a warning email
- 2nd occurrence will result in 30 day suspension & additional training
- 3rd occurrence will result in 90 day suspension & additional training
- These violations result in the following steps:
The Payment Cards & Expenses team is available to answer any questions you may have – please reach out to them at PaymentCardsExp@Vanderbilt.edu.