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‘Employees’

Preparing for Oracle Update 19A: Enhanced User Interface

Feb. 14, 2019—Vanderbilt’s Oracle Cloud environment will undergo our next quarterly upgrade the weekend of February 15-16, and after this update, the Home Screen will have a new layout with additional features.   Why is the Oracle Cloud Home Screen changing? The update to the Home Screen layout is a necessary component of this quarterly upgrade to...

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Updated Business Travel & Expense Policy

Feb. 5, 2019—The Finance team has recently updated the Travel & Business Expense Policy with a simplified format and a few policy updates. Key changes that may impact your area include: Rental Vehicles All tolls, fuel, GPS and parking fees incurred while travelling for business are allowable expenses.  As a result, users may opt into prepaid gas and other services...

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Subscribe to the New VU Consolidated Administrative Dates Calendar

Dec. 19, 2018—The Process and Systems Optimization (SkyVU) Team is pleased to announce the addition of a new VU Consolidated Administrative Calendar.  This calendar includes important dates such as: Month-end close dates; HCM Transaction deadlines; User Group meeting dates and locations. Calendar Subscription You can subscribe to this calendar so that it is visible in your own Outlook...

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Purchases, Payments and Shipments during the Winter Break

Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...

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Process and Deadlines for Reporting Holiday Time and Time Off

Dec. 19, 2018—How to record holiday time Eligible biweekly employees must report holiday time off taken as “holiday” during the break in order to receive regular pay during this period.  Click here to view a quick demonstration of the process. Employees who work during the holiday break should record “holiday worked” for hours during that period.  Employees...

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Oracle Cloud Expenses: Updated One Card Policy

Nov. 5, 2018—The Vanderbilt One Card Policy has been updated and is now published on our website.  This updated policy became effective in October and in particular clarifies the following items regarding appropriate card use: Cardholders must assign at least one Expense Delegate in Oracle.  If you have not already done so, please do so now. Card Security (page...

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Troubleshooting Tip: Clear Your Browser History to Help Prevent Errors

Jul. 2, 2018—Several of the error messages in Oracle Cloud can often be resolved via clearing your internet browser history (i.e., “clearing the cache”) and reattempting the action. This allows your internet browser to download a fresh version of the page and avoid any confusion with older data that may be retained on your computer. Mozilla Firefox ...

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Changes to SkyVU Support Contact Information

Jul. 2, 2018—Effective July 1st the way you request help using Oracle Cloud is changing. In an effort to ensure timely support, you will no longer be required to submit a ticket on the SkyVU website. Instead, you can directly contact the department that oversees the function where you’re experiencing an issue. The SkyVU Support page on the...

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New FAQ: How can I view expense reports once they have been paid?

Jun. 13, 2018—Once an expense report is paid, it will no longer display on the main Travel and Expenses page in Oracle Cloud.  However, you can still search for and view these reports using the Search features within the Expenses module.  This feature also allows for Expense Delegates to view prior expense reports of other users for whom they...

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Update: Oracle Cloud Biweekly Time Cards

May. 30, 2018—We have made a change to the Oracle Cloud time card edit feature. Beginning on May 29, 2018, you will no longer be able edit a time card once it has been approved by your manager.  This change has been made in order to prevent a time card from accidentally being removed from “Approved” status, causing payroll...

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