Expense Reports Category
Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?
Jul. 1, 2019—Users who will be out of the office can delegate approval responsibilities to another user while you are out of the office using the Worklist. Users who should consider delegation include Financial Unit Managers (for purchasing and expense transactions), Line Managers (for time cards) and Procurement Requesters (for invoice approvals). Steps: Click the Notifications bell. Select...
Updated Business Travel & Expense Policy
Feb. 5, 2019—The Finance team has recently updated the Travel & Business Expense Policy with a simplified format and a few policy updates. Key changes that may impact your area include: Rental Vehicles All tolls, fuel, GPS and parking fees incurred while travelling for business are allowable expenses. As a result, users may opt into prepaid gas and other services...
Transaction Approvals during the Winter Break
Dec. 19, 2018—The five-day escalation period remains in place during the winter break, allowing continued support of areas conducting research and other business during this period. In the event that a transaction is submitted during the break, approvers will continue to receive notifications through email and your worklist and have the option to either: Reject the transaction to return...
Purchases, Payments and Shipments during the Winter Break
Dec. 19, 2018—Complete Preparations for the Winter Break As discussed in the December 14th P2P user group webinar, users should be preparing for the holiday break by: Taking action to approve (or reject, if appropriate) any outstanding invoices so that payments can be processed timely and accurately; and Discussing any remaining outstanding procurement or expense needs with your...
Oracle Cloud Expenses: Updated One Card Policy
Nov. 5, 2018—The Vanderbilt One Card Policy has been updated and is now published on our website. This updated policy became effective in October and in particular clarifies the following items regarding appropriate card use: Cardholders must assign at least one Expense Delegate in Oracle. If you have not already done so, please do so now. Card Security (page...
Changes to SkyVU Support Contact Information
Jul. 2, 2018—Effective July 1st the way you request help using Oracle Cloud is changing. In an effort to ensure timely support, you will no longer be required to submit a ticket on the SkyVU website. Instead, you can directly contact the department that oversees the function where you’re experiencing an issue. The SkyVU Support page on the...
New FAQ: How can I view expense reports once they have been paid?
Jun. 13, 2018—Once an expense report is paid, it will no longer display on the main Travel and Expenses page in Oracle Cloud. However, you can still search for and view these reports using the Search features within the Expenses module. This feature also allows for Expense Delegates to view prior expense reports of other users for whom they...
Tips & Tricks: Reviewing Multiple Items in an Expense Report
May. 25, 2018—If you’re reviewing an expense report with multiple items, you can save time when reviewing the expense details by using a drop-down list within an expense item. To do this: Open an Expense Report and click on one of the expenses from the list. After reviewing the first expense, click the small drop-down arrow next...
Updated: General Expenses Template
May. 15, 2018—The VU General Expenses template is used for most expense reports, so we’ve renamed it General Expenses and moved it up to the top of the list. You should select General Expenses for all expense reimbursements other than expenses for relocation to Vanderbilt.