News Category
New FAQ: What is the difference between the Expenditure Item Date, Creation Date and Accounting Date for my project’s transactions?
Jun. 15, 2018—Expenditures associated with Grants, Faculty Funds and other projects created and managed via Projects Portfolio Management (PPM) in Oracle Cloud have multiple associated dates. These dates allow for tracking of costs from both a compliance and financial reporting perspective. Expenditure Item Date The Expenditure Item Date is the date that a transaction occurs. For grants and...
New FAQ: How can I view expense reports once they have been paid?
Jun. 13, 2018—Once an expense report is paid, it will no longer display on the main Travel and Expenses page in Oracle Cloud. However, you can still search for and view these reports using the Search features within the Expenses module. This feature also allows for Expense Delegates to view prior expense reports of other users for whom they...
Renewing Purchase Orders for FY19
Jun. 13, 2018—As FY18 is coming to a close, it’s time to review and renew expiring purchase orders in preparation for FY19. If you have any purchase orders that require renewal, the Purchasing and Strategic Sourcing team has provided instructions on the Finance website. Renewals must be submitted as new requisitions in Oracle Cloud Procurement, and Financial Unit...
Update: Oracle Cloud Biweekly Time Cards
May. 30, 2018—We have made a change to the Oracle Cloud time card edit feature. Beginning on May 29, 2018, you will no longer be able edit a time card once it has been approved by your manager. This change has been made in order to prevent a time card from accidentally being removed from “Approved” status, causing payroll...
Additional Tabs in the HCM Cost Allocation Validation Report Assist in Identifying Errors in Costing
May. 25, 2018—The HCM Cost Validation Report has been updated to include two additional tabs in order to assist with identifying the error of an invalid Expenditure Type in the costing of Assignments and Elements to a project: Assignment with POET 0000 tab: This tab identifies assignments that have been costed without an appropriate Expenditure Type. If an assignment...
Tips & Tricks: Reviewing Multiple Items in an Expense Report
May. 25, 2018—If you’re reviewing an expense report with multiple items, you can save time when reviewing the expense details by using a drop-down list within an expense item. To do this: Open an Expense Report and click on one of the expenses from the list. After reviewing the first expense, click the small drop-down arrow next...
Preventing Retro Payroll Costing Adjustments due to Expired Projects
May. 15, 2018—During the May 10th HCM Specialist User Group meeting, we discussed a best practice for reviewing the HCM Assignment Cost Allocation Plan and HCM Element Cost Allocation Plan reports as part of preparing for the payroll process. These reports allow you to see past and future project expiration dates and thus make costing adjustments in advance of the...
HCM Resource Updates (week of May 15, 2018)
May. 15, 2018—The following resources have been updated on the HCM Specialists Resource Page of the SkyVU website: HCM Actions and Reasons has been updated to include the new transfer and position change within a business unit actions. The 2018 Payroll Calendar has been updated for June 2018 A new Checklist for entering new faculty into Core HR prior to...
Updates to the Departmental Playbook (May 2018)
May. 15, 2018—For HCM Specialists: The HCM Costing Detail report is now available in the Departmental Playbook. This report provides you the ability to download detailed payroll data by Person, Business Unit or Department. The HCM Employee Roster report has been enhanced to include salary information for your designated area of responsibility. For Financial Unit Managers: The AP Invoice Summary report has been updated...
Updated: General Expenses Template
May. 15, 2018—The VU General Expenses template is used for most expense reports, so we’ve renamed it General Expenses and moved it up to the top of the list. You should select General Expenses for all expense reimbursements other than expenses for relocation to Vanderbilt.