‘Business Unit/Entity Approvers’
Oracle Cloud Expenses: Updated One Card Policy
Nov. 5, 2018—The Vanderbilt One Card Policy has been updated and is now published on our website. This updated policy became effective in October and in particular clarifies the following items regarding appropriate card use: Cardholders must assign at least one Expense Delegate in Oracle. If you have not already done so, please do so now. Card Security (page...
Report Update: New HCM Award Compensation Report and Other Updates
Oct. 2, 2018—New Report: HCM Award Compensation A new HCM Award Compensation report has been created that will allow HCM Specialists, Data Analysts and Approvers to search for and review Award Compensation data for employees by Business Unit, Work Unit, Person Name/Number, Assignment Status and/or Element. Updated Reports The PPM Transaction Detail report has been updated for...
Report Updates: Prompts and Data Added to HCM Costing Allocation Plan and Detail Reports
Aug. 21, 2018—Additional updates have been made to the following HCM reports available in the Departmental Playbook that allow HCM Specialists and Data Analysts to run the reports using additional prompts: HCM Assignment Cost Allocation Plan COA and POET prompts added Project PI added HCM Element Cost Allocation Plan COA & POET prompts added Project PI added HCM Costing...
Report Updates: New Columns Added to Budget vs Actual Reports
Aug. 21, 2018—The Budget vs. Actual reports available through the Departmental Playbook have now been updated to include both Month-to-Date and Year-to-Date columns and variances.
New Report: HCM Cost Allocation Plan Labor Forecast
Aug. 21, 2018—A new HCM Cost Allocation Plan Labor Forecast report has been created and added to the Departmental Playbook. This report is designed to assist HCM Specialists, Data Analysts and Business Unit/Entity Approvers with analyzing and managing labor charges by providing a monthly forecast amount and remaining time period for faculty, staff and students charged to a specific...
New Process: Approving Invoices for Payment (in lieu of Receiving in My Receipts)
Aug. 7, 2018—Vanderbilt Finance has introduced an updated process for confirming that goods/services have been received, effective August 6, 2018. The purpose of this change is to provide a consistent process for non-catalog purchases with increased departmental visibility and control over payment of the related invoices. What has changed? Procurement Requesters will now be notified (via both email...
Reporting Update: New Prompt for Account Type and Other Updates
Aug. 6, 2018—The following updates have recently been implemented to improve financial and transaction reports in the Departmental Playbook: (1) New Prompt for Account Type In order for users to quickly isolate income statement and balance sheet accounts, a prompt for Account Type has been added to the following reports: GL Journal Transactions GL Subledger Transactions GL Account...
New Process: Searching for and Requesting a New Supplier
Aug. 6, 2018—Vanderbilt Finance has introduced an updated process for requesting new suppliers in Oracle Cloud, effective July 23, 2018. The purpose of this change is to decrease the overall time required to process purchase orders and non-PO payment requests for new suppliers. What has changed? Procurement Requesters will now register a new supplier in advance of...
Updated Contacts: Purchasing & Payment Services
Aug. 6, 2018—The Purchasing & Payment Services team has updated their support email addresses in order to simplify the options for users who need to contact them with questions. The new contact emails are listed in the table below and available on the SkyVU Support page: What will happen to the prior email addresses? The transition to...
Review and Renew Legacy POs before September 2018
Jul. 30, 2018—During December 2017, our conversion process to Oracle Cloud brought over any open, active purchase orders (POs) from the legacy eProcurement and APPO systems. While necessary to continue operations during the initial stages of the transition to Oracle, these ageds POs have limitations in terms of visibility and functionality, and in some cases have resulting in...