July, 2018
Review and Renew Legacy POs before September 2018
Jul. 30, 2018—During December 2017, our conversion process to Oracle Cloud brought over any open, active purchase orders (POs) from the legacy eProcurement and APPO systems. While necessary to continue operations during the initial stages of the transition to Oracle, these ageds POs have limitations in terms of visibility and functionality, and in some cases have resulting in...
Procure-to-Pay Process Changes
Jul. 23, 2018—We are excited to announce some upcoming changes to our Procure-to-Pay processes. Vanderbilt is implementing these updates to decrease processing time for purchase transactions, no-PO payment requests and invoice payments. Details of the timing and impact of these changes are provided in the Info Sheet and FAQ’s: More Information Procurement Requesters should attend the weekly...
New FAQ: Can I review a copy of the invoice my supplier submits to Payment Services?
Jul. 17, 2018—Procurement Requesters can review invoice information and now, when applicable, view invoice images submitted by our suppliers through the View Life Cycle feature in Oracle Cloud Procurement. To do this, open a requisition from the Manage Requisitions screen in Oracle Cloud Procurement and then: Click the View Life Cycle button at the top of the page (note:...
Policy Update: Business Unit/Entity Approvers must Approve External Transactions for Upload
Jul. 17, 2018—The Cash Management policy and procedures documents related to external transactions in Oracle Cloud were recently updated. The key update to this policy is that a Business Unit/Entity Approver must now approve all External Transaction Spreadsheets prior to upload through Oracle Cloud Cash Management. Thus, going forward, the approval of a Financial Unit Manager alone will no...
New Feature: Export Costing Information from Oracle Cloud Payroll
Jul. 17, 2018—The Manage Costing for a Person screen has been updated to allow HCM Specialists to export costing data from within the costing entry fields for analysis and/or review purposes. To do this: From within Person Management, select Manage Costing for a Person Select the Assignment or Element to view the costing Click the Export icon...
Update: Net Activity Added to GL Journal and Subledger Transactions Reports
Jul. 17, 2018—The GL Journal Transactions and GL Subledger Transactions reports have been updated to include a Net Activity column in addition to the Debit and Credit columns.
Update: P2P Purchasing Summary Now Includes Open Encumbrance Information
Jul. 17, 2018—Many users have requested that encumbrance information be made available for open purchase orders – thanks to some excellent work by your colleagues serving on our Oracle Cloud Data Task Force, we have been able to provide this information in the P2P Purchasing Summary report, which is available to all Financial Unit Managers, Approvers and Data...
Update: Intercompany Transactions Summary Report
Jul. 16, 2018—The Intercompany Transactions Summary report has been enhanced as follows: New Prompts User can now use the following prompts to enhance their searches of Intercompany transactions: Entity Financial Unit Transaction Status (note: the default status will be “Complete”) Party type (i.e., Provider or Receiver) Additional Transaction Information Users will now see the following additional details...
Update: HCM Employee Roster Report
Jul. 16, 2018—We have enhanced the information and functionality of the HCM Employee Roster report as follows: Updates to Fields in the Report New columns added: Position Number and Position Name VUnetID Home address and phone number Job Code Column updated: The previous “Job” column is now labelled “Job Title” Enhanced Functionality Pending workers have been filtered out...
Update: ADFdi Spreadsheet Integration
Jul. 2, 2018—You may have seen a MyVU article about changes to the login screen for Oracle Cloud. This also effects the ADFdi spreadsheet integration for uploading intercompany transactions, miscellaneous expenditure batches, and journal entries. When presented with the sign in screen while using the Excel integration, please make sure you double click on the “use your...