News Category
New Report: HCM Cost Allocation Plan Labor Forecast
Aug. 21, 2018—A new HCM Cost Allocation Plan Labor Forecast report has been created and added to the Departmental Playbook. This report is designed to assist HCM Specialists, Data Analysts and Business Unit/Entity Approvers with analyzing and managing labor charges by providing a monthly forecast amount and remaining time period for faculty, staff and students charged to a specific...
New Process: Approving Invoices for Payment (in lieu of Receiving in My Receipts)
Aug. 7, 2018—Vanderbilt Finance has introduced an updated process for confirming that goods/services have been received, effective August 6, 2018. The purpose of this change is to provide a consistent process for non-catalog purchases with increased departmental visibility and control over payment of the related invoices. What has changed? Procurement Requesters will now be notified (via both email...
Reporting Update: New Prompt for Account Type and Other Updates
Aug. 6, 2018—The following updates have recently been implemented to improve financial and transaction reports in the Departmental Playbook: (1) New Prompt for Account Type In order for users to quickly isolate income statement and balance sheet accounts, a prompt for Account Type has been added to the following reports: GL Journal Transactions GL Subledger Transactions GL Account...
New Process: Searching for and Requesting a New Supplier
Aug. 6, 2018—Vanderbilt Finance has introduced an updated process for requesting new suppliers in Oracle Cloud, effective July 23, 2018. The purpose of this change is to decrease the overall time required to process purchase orders and non-PO payment requests for new suppliers. What has changed? Procurement Requesters will now register a new supplier in advance of...
Updated Contacts: Purchasing & Payment Services
Aug. 6, 2018—The Purchasing & Payment Services team has updated their support email addresses in order to simplify the options for users who need to contact them with questions. The new contact emails are listed in the table below and available on the SkyVU Support page: What will happen to the prior email addresses? The transition to...
Review and Renew Legacy POs before September 2018
Jul. 30, 2018—During December 2017, our conversion process to Oracle Cloud brought over any open, active purchase orders (POs) from the legacy eProcurement and APPO systems. While necessary to continue operations during the initial stages of the transition to Oracle, these ageds POs have limitations in terms of visibility and functionality, and in some cases have resulting in...
Procure-to-Pay Process Changes
Jul. 23, 2018—We are excited to announce some upcoming changes to our Procure-to-Pay processes. Vanderbilt is implementing these updates to decrease processing time for purchase transactions, no-PO payment requests and invoice payments. Details of the timing and impact of these changes are provided in the Info Sheet and FAQ’s: More Information Procurement Requesters should attend the weekly...
New FAQ: Can I review a copy of the invoice my supplier submits to Payment Services?
Jul. 17, 2018—Procurement Requesters can review invoice information and now, when applicable, view invoice images submitted by our suppliers through the View Life Cycle feature in Oracle Cloud Procurement. To do this, open a requisition from the Manage Requisitions screen in Oracle Cloud Procurement and then: Click the View Life Cycle button at the top of the page (note:...
Policy Update: Business Unit/Entity Approvers must Approve External Transactions for Upload
Jul. 17, 2018—The Cash Management policy and procedures documents related to external transactions in Oracle Cloud were recently updated. The key update to this policy is that a Business Unit/Entity Approver must now approve all External Transaction Spreadsheets prior to upload through Oracle Cloud Cash Management. Thus, going forward, the approval of a Financial Unit Manager alone will no...
New Feature: Export Costing Information from Oracle Cloud Payroll
Jul. 17, 2018—The Manage Costing for a Person screen has been updated to allow HCM Specialists to export costing data from within the costing entry fields for analysis and/or review purposes. To do this: From within Person Management, select Manage Costing for a Person Select the Assignment or Element to view the costing Click the Export icon...