‘HCM Specialists’
Ensure your Vanderbilt work email is Primary in Oracle Cloud
Jul. 31, 2019—Oracle notifications and other Oracle-related communications are sent to the primary email address that you indicate within Oracle. To ensure that you receive these communications in your Vanderbilt email, we recommend that your profile designate your Work Email as Primary in your Contact Info. Steps: Log into Oracle Cloud and select the Me tab; Click...
Updated FAQ: I’m going on vacation. Can someone approve transactions on my behalf?
Jul. 1, 2019—Users who will be out of the office can delegate approval responsibilities to another user while you are out of the office using the Worklist. Users who should consider delegation include Financial Unit Managers (for purchasing and expense transactions), Line Managers (for time cards) and Procurement Requesters (for invoice approvals). Steps: Click the Notifications bell. Select...
Departmental Playbook: February 2019 Updates
Feb. 5, 2019—In an effort to streamline the information in the Departmental Playbook reporting dashboard, we will be making the following improvements over the coming week: PPM Project Budget vs. Actual A new PPM Project Budget vs. Actual reports was introduced during the fall to provide users with multiple options for comparing budget and actual data...
Subscribe to the VU Consolidated Administrative Dates Calendar
Dec. 19, 2018—The VU Consolidated Administrative Calendar includes important dates such as: Month-end close dates; HCM Transaction deadlines; User Group meeting dates and locations. Calendar Subscription You can subscribe to this calendar so that it is visible in your own Outlook calendar using the steps below – instructions are provided for both Windows and Mac. After subscribing, Outlook will...
Process and Deadlines for Reporting Holiday Time and Time Off
Dec. 19, 2018—How to record holiday time Eligible biweekly employees must report holiday time off taken as “holiday” during the break in order to receive regular pay during this period. Click here to view a quick demonstration of the process. Employees who work during the holiday break should record “holiday worked” for hours during that period. Employees...
New Feature: Time and Schedule for Managers
Dec. 4, 2018—Introduction to Time and Schedule for Line Managers A new Time and Schedule feature has been added to My Team for all Line Managers. This feature allows line managers to: View the scheduled time and absences for their direct reports; and View time cards for employees within their direct reporting line. To demonstrate these features, consider the...
Report Update: New HCM Award Compensation Report and Other Updates
Oct. 2, 2018—New Report: HCM Award Compensation A new HCM Award Compensation report has been created that will allow HCM Specialists, Data Analysts and Approvers to search for and review Award Compensation data for employees by Business Unit, Work Unit, Person Name/Number, Assignment Status and/or Element. Updated Reports The PPM Transaction Detail report has been updated for...
Report Updates: Prompts and Data Added to HCM Costing Allocation Plan and Detail Reports
Aug. 21, 2018—Additional updates have been made to the following HCM reports available in the Departmental Playbook that allow HCM Specialists and Data Analysts to run the reports using additional prompts: HCM Assignment Cost Allocation Plan COA and POET prompts added Project PI added HCM Element Cost Allocation Plan COA & POET prompts added Project PI added HCM Costing...
New Report: HCM Cost Allocation Plan Labor Forecast
Aug. 21, 2018—A new HCM Cost Allocation Plan Labor Forecast report has been created and added to the Departmental Playbook. This report is designed to assist HCM Specialists, Data Analysts and Business Unit/Entity Approvers with analyzing and managing labor charges by providing a monthly forecast amount and remaining time period for faculty, staff and students charged to a specific...
New Feature: Export Costing Information from Oracle Cloud Payroll
Jul. 17, 2018—The Manage Costing for a Person screen has been updated to allow HCM Specialists to export costing data from within the costing entry fields for analysis and/or review purposes. To do this: From within Person Management, select Manage Costing for a Person Select the Assignment or Element to view the costing Click the Export icon...